Administrative Assistant Jobs in Houston

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Job Summary:

The Administrative Assistant provides clerical and organizational support to ensure efficient day-to-day operations. This role involves handling correspondence, scheduling, recordkeeping, and assisting staff and management with administrative tasks to support overall company productivity.

Key Responsibilities:

• Perform general administrative duties such as answering phones, responding to emails, and greeting visitors.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and other documents.
• Maintain organized filing systems (electronic and physical).
• Assist with data entry, recordkeeping, and database management.
• Manage office supplies inventory and place orders when necessary.
• Support onboarding and HR-related documentation when needed.
• Help prepare invoices, expense reports, and other basic accounting documents.
• Coordinate internal communications and assist other departments as needed.
• Ensure confidentiality and handle sensitive information with professionalism.

Qualifications:

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• 1–3 years of administrative or office support experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Professional demeanor and attention to detail.

Work Environment:

• Office setting, Monday–Friday schedule.
• Regular use of computers, phones, and standard office equipment.

Or click on our Locations and contact the Magnum Staffing Hiring Center nearest you.

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